Organizing digital photos

Dec 19, 2018 | Uncategorized

Hello again,
In our last post we discussed the importance of having a system in place to organize our print photograph collection and we mentioned we would do another post for digital images.
So, today we will discuss some best practices for ensuring your precious images stored on computers, smart phones, cameras etc are secured.

So, where do you start when you have a vast collection of images across many devices?
1) The first thing is to get all those images in one place. For your computers, we recommend using a device such as picture Keeper
This is a simple to use, yet powerful device that will search your system for all the images and put them all in to one place. It can also ignore any duplicates. fell free to leave a message at if you would like to purchase one from us.

2) Now, you have all your computer images in one folder from your computer, you can make sub-folders within this main folder and name them accordingly e.g. “iPhone pics 2010-2015”, “moms camera Hawaii” etc
Then, you need to attach each device and download the images in to these folders.

3) Now comes the fun part – sorting through all the images. You can again use Picture Saver, or other software that will sort through and ignore duplicates. This is an important step as we often find up to 50% of peoples images can be duplicates – i.e. you downloaded the images at some point, but never deleted of your camera. You then just downloaded those images again, but saved in another place etc. Software will make this process a lot faster.
Once you have gotten rid of duplicates, you now can go through and delete any images that have quality issues, or the same scene shot multiple times etc. Be careful with this step though and carefully examine images, as it may be a poor shot, but the only image you have of Grandma with little Joey.

4} As you go through the images you can drop them in to their relevant folders. We suggest keeping folders to a minimum to make future searches easier. So rather than have 2001 and all the months as separate folders, it can be a better idea to have event timelines e.g. Kids elementary school years, Vacations 2000-2005 etc. That way it becomes easy to locate any image in the future. If you have too specific names like John at Henry’s party Oct 2002 it makes it harder to remember the dates in the future and easily find.

5) Now you have gone through all this work it is super important that you back up these images. The whole point of this project is to ensure your images are safe from disasters. So, you want to be extra vigilant and back up to several sources. We recommend having a portable hard drive that you keep all your images on. Then you want another drive, or DVD back up that is kept off site, with a friend, or deposit box, in case of any home disasters that could destroy on-premise photographs. This now along with your computer files gives you 3 forms of storage for your photographs. Some people will also back up to an on-line service like the one we offer at Share my photographs. This makes it easy to share the images with friends and family worldwide.

6) The last step is aimed at making the long drawn drawn out project you have just completed unnecessary in the future. That step is to ensure you complete all the above, but on a monthly basis. If you do this it will now be a simply 10-15 minute process and save having to go through thousands of images. We recommend setting a date to be repeated on your calendar every month and ensure you do this. You will be thankful you did.

If you simply do not have the time to tackle this project, find it overwhelming, or want different option for displaying your images, then we would be pleased to help.
Contact us today at and we would be pleased to assist.
Share My photographs is a Vancouver B.C company that specializes in Photo scanning services and we also rent scanners Canada wide.